We are committed to protecting our patients’ and prospective patients’ privacy through explaining our practices, only collecting, using or disclosing information as is necessary for health purposes, or with patients’ consent, and resolving any privacy-related problems as quickly as possible.
This Privacy Statement sets out how the I-MED Group, including I-MED Network Limited and its associated entities (collectively I-MED), collects, uses, discloses and otherwise handles and retains personal information (including sensitive (health) information) in accordance with our obligations under the Privacy Act 1988 (Privacy Act) and other relevant State/Territory health privacy legislation.
This Privacy Statement also applies to personal information that we collect and hold about referring Health Professionals (and their nominees), Medical Specialists and hospital staff (and their nominees), other health service providers, individuals who supply goods and services to I-MED, employment applicants and other individuals that we have dealings with.
Why we collect and hold your personal information
I-MED collects and retains personal information (including sensitive (health) information) in order to provide:
- quality medical imaging services, assist in the provision of medical care to patients and prospective patients; and
- patient-related services to referring Health Professionals and/or other health service providers and their respective nominees.
Personal information is also collected from, and about, employment applicants and held by I-MED for employment-related purposes and other individuals with whom we have business dealings.
Generally, we collect personal information directly from you, however, we will also collect information about you from third parties, including from your referring Health Professional and/or Medical Specialist.
The kinds of personal information we collect and hold
The main categories of personal information collected and held by I-MED include:
- phone number(s);
- email address;
- date of birth; and
I-MED also collects and holds sensitive (health) information from others in the course of providing health services to you including but not limited to:
- the results of any tests or procedures;
- information about your past clinical history (eg medication taken, previous test results, pathology results, etc) and other circumstances (including family, social, medical or employment history);
- information provided by your referring Health Professional and/or Medical Specialist that is necessary in the context of your treatment;
- information provided by other third parties (such as from a family member, authorised representative, or from an Allied Health Professional (such as from a physiotherapist, chiropractor, osteopath, podiatrist, dentist, nurse, etc));
- payment and administrative information (such as your Medicare number and other individual health identifiers, Workers Compensation insurance, Transport Accident Compensation, private health insurance or billing details);
- information required or authorised under an Australian law or a court/tribunal order; and/or
- any other information collected directly from you (including verbally) when you attend our clinics/offices, write to or call us or through our websites.
If you choose not to provide your personal information (including sensitive (health) information) to I-MED, we may be unable to provide you with the services you request.
How we use your personal information
I-MED will use your personal information (including sensitive (health) information) for the purposes of:
- making an assessment of your health status
- providing a specialist medical report about your health to your referring Health Professional and/or Medical Specialist or to third parties (such as to a family member, authorised representative, or Allied Health Professional, etc);
- providing your treatment and ongoing health care (unless you have notified us otherwise);
- providing internal administrative services (such as billing and collection of any outstanding debts);
- sending out appointment reminders;
- notifying relevant organisations (such as medical defence organisations, insurance companies and/or legal advisors) of an incident/accident when a claim of medical malpractice has been alleged;
- ongoing research of specific cases for the continuing education of professional personnel (all information is de-identified prior to use);
- quality assurance activities, practice accreditation, customer satisfaction surveys, market research/statistical analysis, providing medical imaging information and complaint handling;
- assessing and/or sourcing candidates for employment and processing their applications; and/or
- responding to messages/enquiries you submit through our websites.
Disclosure of your personal information
I-MED does not sell or disclose personal information (including sensitive (health) information) about our patients to drug companies or other health organisations/persons who are not involved in your medical care.
I-MED will sometimes need to use and disclose personal information (including sensitive (health) information) about you where it is reasonably necessary and relevant in the context of your treatment to organisations outside of I-MED for medical, ethical, insurance, legal and/or procedural reasons. These organisations may include:
- your referring Health Professional, nominees of your referring Health Professional (for example employees and other Health Professionals in your referring Health Professional's clinic) and any ‘copied to’ Health Professional;
- consultant Medical Specialists or other registered Health Professionals who inform us are involved in your ongoing health care outside of I-MED and who have been requested to provide further advice on your medical condition or to assist in responding to enquiries submitted through our websites;
- hospital medical staff;
- registered Health Professionals granted access to I-MED’s secure web-based password-protected Referrer Portal (see below);
- local and offshore contractors whom we have partnered with, under strict confidentiality and privacy requirements, including those that relate to cross-border disclosure, to provide services to our business operations;
- your representative(s) (eg a guardian, carer, translator/intermediary and/or authorised representative (such as a family member or legal advisor));
- health services or enforcement bodies in situations where I-MED is informed that there is a serious threat to life, health or safety;
- insurers (such as Medicare, Workers Compensation insurer, Transport Accident insurer or your private health fund) for the purpose of benefits payable or other third parties for billing/accounting purposes;
- our professional advisors (such as auditors and legal advisors);
- government and regulatory authorities and other organisations, as required or authorised by or under an Australian law; and/or
- I-MED’s associated entities (as that term is defined in the Corporations Act 2001 (Cth)) within our corporate group structure.
You can contact the I-MED Privacy Officer (Company Secretary) if you have any questions around the disclosure of your personal information, including information about the disclosure of personal information to offshore contractors and the countries in which our contractors are located.
I-MED will de-identify personal information (including sensitive (health) information) about you for use and disclosure of that de-identified information to organisations outside of I-MED for the purposes of analysing our service quality and timeliness. De-identified personal information (including sensitive (health) information) may also be used internally for educational purposes.
We will seek your consent to our use of your personal information for direct marketing or market research purposes. With this consent, I-MED or authorised third party companies may contact you for the purposes of I-MED’s quality assurance activities, customer satisfaction surveys, market research or for providing medical imaging information. You may also be contacted by I-MED for the compilation or analysis of statistics comprised of, or related to, the health information that you provide to us. When we contact you it may be via mail, phone, email or SMS. Communications with you will include details for how you can ‘opt-out’ from these communications.
You can, however, contact the I-MED Privacy Officer (Company Secretary), per contact details below, at any time if you do not wish to be contacted for direct marketing or market research purposes.
If you request not to receive direct marketing or market research information, please note that we will still contact you to provide you with relevant information in respect of your ongoing health care. For example, we will continue to send you relevant statements, invoices, reminders, notices, etc.
Accuracy of your personal information
I-MED endeavours to ensure that the personal information (including sensitive (health) information) we collect, use and disclose is accurate, up-to-date and complete. The accuracy and completeness of that information depends on the information you provide to us. We recommend that you:
- tell us if there are any errors in the information we hold; and
- inform us of any changes to your information (such as your name, address or Medicare number).
Access to and correction of your information
The best way to obtain your results is in consultation with your referring Health Professional, so that they can interpret the results and explain them to you in the context of your health care. Your imaging findings are only one aspect of your health assessment. Your referring Health Professional is in the best position to discuss the imaging results and balance it with your other examination findings and other health test results.
You may, however, request access to personal information we hold about you. In some instances, charges may apply for the reproduction of results or images (if available). We will inform you of any costs before they are incurred. In some circumstances your request may be denied for specific legal reasons as set out in the Privacy Act, including if the request is vexatious or if a criminal investigation is under way.
You may also request that we correct the personal information we hold about you if you consider it to be inaccurate, out-of-date, incomplete, irrelevant or misleading.
You may request access to, and/or correction of, your personal information by contacting the local I-MED clinic where your information is held. In order to maintain the security of your personal information, confirmation of your personal details, as well as date of last visit and type of test taken, will generally be required before copies of information will be supplied.
If your access or correction request is denied, a reason will be given to you (except if it is unreasonable to do so) and we will inform you of the mechanisms available to complain about the refusal (see Complaints section below).
In certain locations, I-MED provides a confidential film delivery service. This service may be provided by our own staff, commercial couriers, taxis or post. If this is unacceptable to you, please arrange with our staff to collect your own films. If you intend to have another person collect your films on your behalf, you must provide written consent to this collection, including the name of the person collecting your films.
All reasonable steps are taken to protect your personal information (including sensitive (health) information) within I-MED from misuse, interference and loss, and from unauthorised access, modification or disclosure. Records are held securely for future retrieval in accordance with applicable regulatory and legislative requirements and good business practice. If I-MED no longer needs, or is required, to retain information, I-MED will take reasonable steps in the circumstances to destroy the information or will ensure that the information is de-identified.
I-MED is subject to strict obligations under State and Territory laws as to the retention of health information and records. Generally, as a minimum, we retain health information as follows:
- in the case of health information collected while an individual was an adult – for 7 years from the last occasion we provided health services to the individual; or
- in the case of health information collected while an individual was under the age of 18 years – until the individual turns 25.
Our approach to privacy
I-MED will protect your privacy by:
- only obtaining information about your health, as is necessary for health purposes, in accordance with this Privacy Statement or with your consent;
- keeping your health information secure;
- giving you reasonable access to the information we have concerning you;
- not disclosing this information outside the organisation without your consent or otherwise contrary to this Privacy Statement, except where legally authorised or required to do so;
- allowing you to withdraw your consent at any stage;
- providing you with a simple complaints mechanism for complaints relating to privacy issues;
- ensuring a process for working with the Office of the Australian Privacy Commissioner to resolve any complaints that cannot be resolved directly with you;
- providing written procedures and instructions for staff to ensure that privacy processes are adhered to;
- ensuring I-MED’s external (including offshore) contractors comply with the Privacy Act and other relevant laws; and
- continuing to review and improve our privacy practices.
Online access by registered Health Professionals to your medical images and reports
I-MED provides a secure web-based password-protected Referrer Portal for registered Health Professionals and hospital medical staff to access patient images and reports. Your personal information (including sensitive (health) information) (such as images and reports) may be made available through this portal. Users of this service are subject to an obligation to collect health information with your consent and, in many cases, are bound by codes of practice that deal with obligations of professional confidentiality relevant to their profession.
Health Professionals will apply to I-MED for a username and password in order to access this service. Before a Health Professional is granted online access they must accept the terms set out in a User Access Agreement stating that the information is required in order to provide a medical service and that it will not otherwise be used or knowingly shared or disclosed. Our systems trace, record and store indefinitely all access activity on every patient file.
Your personal information (including sensitive (health) information) will be accessible online via the Referrer Portal to your Health Professional, who I-MED records show is involved in your care (eg to your family doctor or specialist). With your express consent, or the express consent of another person acting for you (such as a parent acting for a child), or in situations where I-MED is informed that there is a serious threat to life, health or safety, we may also provide access to other Health Professionals. You may also elect to give express consent to I-MED providing access to your personal information (including sensitive (health) information) (such as images and reports) to Medical Specialists or hospital medical staff generally.
You can complain about how we have treated your personal information or privacy generally. Please send your complaint to the I-MED Privacy Officer at the address below. Alternatively, you can complete a Privacy Complaint Form online via our website at www.i-med.com.au/privacy. The complaint will be investigated and a response will be sent to you as quickly as possible (generally within 30 days of receipt of the complaint). If you are dissatisfied with the response, you can refer the matter to the Office of the Australian Privacy Commissioner.
Your privacy is important to I-MED.
I-MED Network Limited
Attention: Privacy Officer (Company Secretary)
GPO Box 514, Sydney NSW 2001
Phone: (02) 8274 1000
Fax: (02) 8274 1077
2014 Privacy Statement – effective 12 March 2014. From time to time we make changes to our policy, processes and systems in relation to how we handle your personal information. Please visit our website www.i-med.com.au/privacy to obtain a copy of the latest version of this Privacy Statement at any time.